Customisable software solution for legionella/water hygiene compliance
A UK company has developed a hybrid health and safety software solution specifically developed for maintaining legionella/water hygiene statutory compliance. The software fulfills the role of a computer-aided facility management system (CaFM) but keeps a focus on ensuring compliance with legal regulations. They are seeking water hygiene specialist providers to implement the solution (adapted to local compliance rules) via commercial agreement with technical assistance.
Type: Industry Activity of partner: Facilities management or water hygiene consultant Specific role of partner sought: Implementing of the software solution with adaptation support to local requirements from the UK company, via commercial agreement with technical assistance.
It is still common practice in the legionella/water hygiene sector to try to maintain and prove compliance via the use of paper record keeping. This is not only inefficient and prone to gaps/input error but is also difficult, if not impossible, to analyse the data into any meaningful information, such as basic trend reports. Where operators recognise the requirement for a software solution to record the outcome of works activity or hazards identified they are often let down by investing in expensive CaFM solutions where emphasis is on the task allocation without the understanding and nuance of health and safety compliance, and they still end up with gaps in their system. This UK company has developed an established and proven step-forward with their software solution. The system enables the user to track the status of all scheduled and un-scheduled tasks, review up-to-date water risk assessments, reflect on specific ‘written schemes' and strategically monitor a planned preventative maintenance schedule and key performance indicators. The user is able to retrieve any data that is produced as a result of activities on the contract such as certificates, analysis reports, water risk assessments, and job sheets. It enables complete record keeping and audit trail on all works activity and is an aid to contract decision making by analysing data to reduce risks for both the building owners and operational facilities management providers. Most importantly it communicates the identification of any hazards, for example positive bacterial samples or faulty system assets, to key stakeholders in real-time. The management system is also used for keeping and conserving job information, task allocation and completion, reporting all aspects of contracts, including schematics, and transmitting reports. They are seeking facilities management or water hygiene specialist providers to adopt the solution via commercial agreement with technical assistance - the UK company can adapt the system to meet local compliance requirements.
Advantages and innovations
* It is the only solution developed by a leading legionella/water hygiene provider from inception to completion. Compliance embedded in its core concept by leading consultants and health and safety experts. * The solution is cross platform and requires no proprietary hardware or software solution, is GDPR ready and integrates with SFG20 (UK facilities management software) and BIM (building information modelling). * The system has a six-year track record, with 1500 operators using the system daily yet is only now being offered to the open market. * The product is a secure cloud based solution. We demonstrate our commitment to our customers data security by achieving accreditation to ISO 27001, the international standard for Information Security which is proven accreditation to manage the security of assets such as financial information, intellectual property, employee details or information entrusted to us by third parties. This is also currently the simplest way to demonstrate the system is GDPR complaint.
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